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Administration Resources

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Staff and Student Worker Human Resources

With the exception of requests for Reduction in Time and Layoffs, all HR actions and services are provided directly by the Health HR Shared Service (HHR).  HHR also supports volunteer process paperwork. Please consult with your fund manager prior to requesting new appointments, increases in time, or promotions.

Novel Coronavirus (COVID-19) Information

  • UC San Diego Health is responding to the outbreak of the respiratory illness COVID-19 caused by a novel coronavirus. This page provides regularly updated information for UC San Diego Health faculty and staff.

Health Human Resources

  • To submit a new case or follow up on an existing case, please log-in to the HHR using your UC San Diego Active Directory login, or contact them at (619) 543-3200.
  • To check the status of any HR case(s), click "My Actions" in the upper right corner of the HHR homepage.
  • Should you need to speak with someone at a manager level within with the HR core, please contact the following:

Reduction in Time (Voluntary and Involuntary) or Layoffs

Please contact Susan S. Madsen to facilitate, review and submit the Health HR request on your behalf.

Change in Supervisor

Please contact Susan S. Madsen before submitting the Health HR request. 

IT Support

The UC San Diego Health IS provides information technology services to faculty, investigators, staff, and students at UC San Diego School of Medicine, Herbert Wertheim School of Public Health and Human Longevity Science, and Skaggs School of Pharmacy and Pharmaceutical Sciences. These services include:

Service Desk Support

  • Available 24 hours a day, seven days a week to assist with any information technology issue or request
  • Analyzes and resolves requests, or escalates to specific technology or application resolution, via phone, teleconference, or other mechanisms to provide status tracking, escalation, and quick resolution

Desktop, Computer/laptop, Shared Drive Support

  • Procures and deploys desktop computers and laptops
  • Maintains and updates all software, configuration, and patches of all computers
  • Provides in-person assistance if the issue cannot be fixed remotely
  • Manages communication platforms (e.g., Outlook, Microsoft Lync) and collaboration platforms (e.g. SharePoint)

Submit a ticket via our online portal.
Call x3-HELP or 619-543-4357
Email 3HELP@ucsd.edu

Website Support

Please contact Maddy Noble to request a new website and to request changes to an existing site

Academic Affairs

Academic Affairs is responsible for facilitating the recruitment and advancement of faculty and other academic personnel. Services are provided in conjunction with the Academic Resource Center (ARC), a Health Sciences Shared Services.

We specifically provide administrative services for the areas below. Please contact Susan S. Madsen for additional information or action needed.

  • Academic/Faculty Appointments
  • Merit/Promotion/Reappointment Review
  • Recruitment/Retirement
  • Leave Requests (see below)
  • J1/Visa/Permanent Resident Applications
  • Voluntary Faculty Appointments

 

Key Contact:
​Susan S. Madsen
Academic Personnel & Employee Engagement Analyst
​ssmadsen@ucsd.edu
​(858) 534-9511

Faculty Leave Requests

Faculty Absence Request (up to 14 days)

An absence is defined as one or more days away from the university. UC policy requires faculty to provide advance notice of a work related absences. Please use the form below to submit an absence request for up to 14 days for approval by the Department Chair.

In addition to work related absences, this form can also be used for vacation requests. Vacation absences must also be reported on faculty timesheets.

Absences of 15 or more days, and international travel of any duration, require the submission of an ALAS form. Please contact Susan S. Madsen to complete the appropriate ALAS paperwork. For more information on faculty absence, please refer to PPM 230-15.

Please include the following in your request message:

  • Absence Start Date
  • Absence End Date
  • Reason for Absence (conference, consulting, field research, CME, vacation, other)

Faculty Compensation

The Health Sciences Compensation Plan (HSCP) governs compensation for all Health Sciences faculty who have an appointment of 51% or greater, and are in good standing. Under this plan, salary is based on rank and step (base X), Academic Program Unit (APU) or affiliation (X’), and a negotiated Y component where applicable. Combined, these three components comprise the annual salary. In addition, the HSCP, APM 671, APM 025 outline whether outside or non-UC San Diego activities are allowable, and which require advanced approval.

  • For faculty at 51% or greater percent appointment, teaching and clinical activity outside the university are Category 1 activities and must receive prior approval from the Chair and Health Sciences Compliance Advisory Group (CAG). Conducting research outside the university is a Category 1 activity and requires prior approval for all faculty, regardless of percent appointment. Requests for Category 1 activities and annual outside activity reporting is entered into the UC OATS system. Please contact Nina Vo with any questions.

The Faculty Compensation Senior Analyst advises the faculty on all matters relating to the HSCP, salary, funding, and pay as well as coordinates with Academic Resource Center and the Vice Chancellor Office to implement changes as needed. Members of the Division of Family Medicine (DFM) in UC San Diego Primary Care are also subject to the PCFM compensation plan established with the Physician Group. Information on the following topics is provided by the key contacts:

  • Faculty compensation and funding
  • Vacation reporting - Refer to Academic Affairs for reporting
  • Full Time Equivalents (FTE) related information
  • Department contribution policy for FTE faculty
  • Health Sciences Compensation Plan details
  • Outside Activities: Allowability and Reporting

 

Key Contact
Nina Vo
Senior Faculty Compensation and Operations Analyst
vvo@ucsd.edu
​(858) 534-4102


Key Policies

Health Sciences Compensation Plan

Conflict of Commitment - APM 671 and APM 025

Health Sciences Compliance Advisory Group (CAG)

Conflict of Interest (COI) - Research Compliance and Integrity

Faculty Research Support Team

The Faculty Research Support Team (FRST) supports HWSPH investigators in developing well-composed and competitive research proposals and manuscripts through a variety of services. Learn more.